Poster guidelines for the Medical Education Research and Innovation conference

The maximum poster dimensions are 48” width x 36” height (approx. 120 cm width x 90 cm height). Please ensure these dimensions are not exceeded.
Material to affix your poster to the display boards will be provided by the conference.
Limit the amount of printed material. Posters should be concise. If additional information is desired, consider handing out information sheets or providing a QR code that links to a relevant website.
Please review the guidelines for creating accessible designs provided by the Department of Medical Communications.
Each poster must include a top label indicating the title, the names of the authors, and their affiliations. The title should have characters that are at least 0.8” (2 cm) high.
Ensure poster text is large enough to be read from a distance of 3’ (1 meter) or more. A font size of 30-50 is recommended.
Keep illustrative material simple. Use charts, drawings, and illustrations similar to those in slides. Simple color use is effective for emphasis.
Include straightforward "Introduction" and "Conclusion" sections. Use graphs to demonstrate qualitative relationships and tables for precise numerical values when feasible.
Do not fold posters; carry them in an appropriate container to avoid damage.
Conference staff will be available to assist you.
Poster numbers will be provided by staff and displayed on your poster board.

Presentation guidelines

Participants will view posters during coffee and lunch breaks. Presenters are encouraged to be at their posters during coffee breaks. This is not mandatory, however, highly advised. Please note that the session chairs will encourage the audience to visit the posters during breaks.

Mounting time

Thursday, October 10 – 11 a.m.

Removal time

Thursday, October 10 – 4 p.m.

Presenters are responsible for the removal of their poster. Posters not removed by the indicated time above will be discarded at the end of the conference.

Poster templates

You may download poster templates from the links below. Poster templates (downloads are Microsoft PowerPoint pptx format)

Poster guidelines

Printing your poster

The cost of printing your poster is being generously funded through the office of the dean. In order to take advantage of this offer, you must print through the department of Medical Communications at the SOM. Please follow the steps below to submit your order.

Submitting an order

Submit your work order

PLEASE NOTE: Matt Garin, who will be printing your poster from the Department of Medical Communications, is out of the office until Tuesday, October 1. You may place your orders during this time, but they will not be processed or entered into the printing queue until October 1. Poster printing takes 4 business days from that date. To ensure timely processing, it is highly recommended that you place your order by 5 p.m. on Friday, October 4.

Select Basic Paper, 48" x 36" Size.
Upload Your File through the Department of Medical Communications work order system.
In the Comments Section, state that your poster is for the MER/I conference and specify whether your file was created on macOS or Windows.
Upon Checkout, select IRB (Departments only) and Index Number for the payment method.
- In the Purchase Order Number text box, write "MER/I conference" for payment.
- Failure to do so will result in your order being rejected, and you will need to resubmit. Please remember to indicate that it is for the MER/I conference.
You Will Receive Communication through the work order system when your order is ready for pickup.
Pickup Location: Department of Medical Communications

540 E. Canfield, Room 1367, Scott Hall. Office hours are 8:30 a.m. through 5 p.m., Monday through Friday